How to write a cover letter (with samples) – Ladders

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Learning the art of cover letter writing is essential for moving ahead in today’s world. Writing a cover letter is an important skill for people to have. Whether you are a student or employee, knowing how to write a cover letter is valuable in opening the doors to opportunity.
Whether you send a job or a school application, or apply to an internship, wait until you have that cover letter written and polished before putting it in the mail. Let’s dive into more details about how to write a cover letter that grabs attention.

Before tackling the job of writing a cover letter or looking at cover letter examples, it helps to have a general idea of what it is and how it serves you and the application process.
A cover letter contains information about skills and experiences relevant to the position to which you’re applying. It also serves as an introduction to the attached resume or application.

You may be thinking, do I need a cover letter if I have a detailed resume enclosed, or I’ve filled out the application form? A cover letter for a resume is vital for the following reasons:

Writing a cover letter starts with the header and ends with the signature. In the middle, you will have approximately three or four paragraphs consisting of concise and pertinent information about your experiences and qualifications.
You may tweak your cover letter to make it fit the purpose for which it’s intended. For example, a cover letter for a job application and a cover letter for a school application will contain different information about you.

Each section of a cover letter will follow a certain format, as follows:

Your header will contain the following information and format:
Sender’s First and Last Name
City, State Zip Code
Phone Number
Email Address
Current Date
Recipient’s First and Last Name
Job Title, Department
Company Name
City, State Zip Code

Use a simple font, such as Times New Roman, Calibri, or Arial. The size should be between 10- and 12-font. Left justify the paragraphs, single space, with one extra space for paragraph breaks. This is called a block-style letter.

The ending of the letter will contain a brief summary that expresses confidence in your abilities and interest in meeting the person. It also offers to provide any other necessary information.

Use a professional salutation, such as “Sincerely,” then type your first and last name in two spaces below. This leaves room for a hand signature.

Before sending out a cover letter, make sure you take the time to review it. These tips will ensure you have your cover letter in top shape:

Sometimes it is helpful to have cover letter examples to look at when writing a cover letter. Examples of cover letters for resumes can provide an idea of how you should write your own cover letter and what the finished product should look like. Check out the cover letter template below:

John A. Johnson
222 Main Street
Your Town, USA 54321
August 5, 2022
Kelley Smith
Director, Human Resources
Loxell Medical
321 Corporate Rd.
Business City, MI 54321

Dear Ms. Smith,
I am excited about the opportunity to apply for the position of Administrative Assistant at Loxell Medical. I currently work at a practice that is in the process of relocating, so I have been looking for a new position. I saw your online job posting for an Administrative Assistant closely mirrored my own experience, which piqued my interest.
I have worked in the medical field for three years as an Administrative Assistant. I am comfortable working with a wide range of people, including patients, medical staff, executives, and visitors. I am sympathetic to patients with chronic medical conditions and can manage their needs with patience, kindness, and respect. My compassionate personality would be beneficial as the first point of contact for patients coming to Loxell Medical.
I currently serve as an Administrative Assistant at ABC Health Inc. In my present position, I provide support to six doctors who work in pain management. My role consists of scheduling patient appointments, greeting patients and assisting them as needed, coordinating meetings, scheduling procedures, verifying insurance coverage, and proofreading marketing materials. The client population is 700 patients. Since I started working at the facility, I have helped improve the patient satisfaction ratings by 40%.
I also have five years of experience with electronic records management. I have consistently kept my error rate below 1% in the annual audits.
I have confidence that I would be an asset to Loxell Medical as an Administrative Assistant. I look forward to hearing from you and learning more about the company. Feel free to contact me for more information and to discuss my qualifications further.

John A. Johnson


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