Writing a thank-you letter – phrases and wording examples – Ladders

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You live in a busy world, with plenty on your plate to keep you busy. So when someone takes the time to give you a helping hand, it’s a nice gesture to ensure they know you appreciate it. Writing a thank-you letter showcases your gratitude for that someone’s support and spreads goodwill, too. Let’s work on doing that.

A thank-you letter provides an excellent opportunity to show gratitude for someone’s time and effort. They also present you, the sender, in a positive light.

That’s not to imply that you should send a thank-you letter with an agenda beyond showing your appreciation. However, in a professional sense, taking the time to send a thank-you note doesn’t go unnoticed and can put you in the good graces of the receiver. Sending a thank-you letter can make a lasting positive impression on a hiring manager, current manager, future manager, coworkers and others who can support your current and future career.

There are numerous opportunities to say “thank you” and lots of ways to do it. When writing a thank-you letter, select the words and phrases that best fit the context and reason you’re sharing your appreciation.

If you want to say thanks following a job interview, your note can reflect your gratitude for the time and consideration given. If someone has referred you to a recruiter, let them know you appreciate their efforts on your behalf. Or maybe a coworker, manager, or mentor supported you on a project. In such cases, send a career-related thank-you note stating your appreciation.

Your thank-you letter doesn’t need to be lengthy. A short and to-the-point note should suffice. In fact, it could be construed as insincere if you go on too much or are over-the-top about your gratitude. Brevity with sincerity, on the other hand, is your friend.

Pro Tip: Keep your thank-you letter focused and to the point. A lengthy message could be too much for the receiver when considering all the emails they might receive in a day – and their time constraints, given a busy schedule. A few words of gratitude are sufficient and will go a long way.

Read on for examples to reference when you’re looking for the right words to express your thanks.

You can use many standard thank-you phrases in a professional and personal setting:

Business thank-you letters meet the rules of professional etiquette best practices and are also a great relationship-building tool for your career:

These options showcase how much someone’s support or help means to you:

When someone refers you to a job or writes a letter of recommendation for you, send a thank-you letter expressing your gratitude:

It’s a good habit to get into thanking those who help you with your career and career-related goals:

Always send a thank-you letter following a job interview to each person that interviewed you. Even if you don’t feel the interview went in your favor, it’s still a good idea to send a follow-up thank-you letter:

Writing a handwritten note and sending it by mail is a nice gesture, but it can significantly delay your message. In most instances, an emailed thank you letter is best, especially when time is of the essence. You want to immediately let a hiring manager or recruiter know you appreciate their time following a job interview, for example.

Dropping off a handwritten thank-you letter at the desk of a colleague or client could be appreciated, though someone you don’t have much interaction with would likely expect and prefer an email. Use your judgment, though you can hardly go wrong with a thank-you letter sent by email.

Lastly, thank you for taking the time to read this – we hope it helps!


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