Retirement letter example to notify your employer – Ladders

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Retiring from your career is a monumental moment. You may have worked with the same company for decades or held similar roles for years, building up to this rewarding milestone.
While retiring is a fairly straightforward process and one that your boss has probably been aware is coming, it is still important to end on a professional note.

In this guide, we’ll walk you through the writing of a retirement letter to notify your employer of your upcoming departure in a professional way and give you a retirement letter example you can use as your model.

In most cases, when you are retiring from a position, your manager and HR department is already well aware of your upcoming plans. Typically, a retirement plan is put in place months in advance, and retiring is seen as a normal part of transitioning out of a full-time career.

However, even if you’ve been planning your retirement, a letter still serves a valuable purpose. This letter acts as documentation of your retirement, which is important for your company to have on hand. Your letter will be added to your employee file and stored with other important information, such as your start date, compensation, benefits information, and performance notes.

Handing in a retirement letter helps you end on a good note with your employer and ensures that they have all the necessary paperwork before you leave.

When writing a retirement letter, it can be helpful to know where to start. Use the following sample as a quick guide to what you should include in your letter. Be sure to personalize your retirement letter to reflect the details of your situation.

Frederick Crane
2012 Front Lane
Greeley, CO 80634
April 20, 2022

Carolyn Ranae
Director of Sales
ABC Paper
3455 Mill Way
Greeley, CO 80634

Dear Carolyn:

I’m writing to inform you that my final day of work at ABC Paper will be May 1, 2022. At that time, I plan to retire.

While I look forward to this next chapter of my life, I want to thank you and the entire team at ABC Paper for the opportunities you have provided me with over the years. I have enjoyed working on your team and will miss you all in my retirement.

As I transition out of my role, I am happy to assist you in any way possible to make the transfer seamless for your new hire. I will be working diligently until my retirement date to complete all ongoing projects and to hand over all key information to the team.

Thank you again for the chance to be a part of the outstanding team at ABC Paper. I wish you and the team all the best in the days ahead.

If you need any additional information, please don’t hesitate to contact me. I’ll be meeting with HR to finalize my retirement plans and can provide any necessary details at such time.



Frederick Crane

The example above does a good job of showcasing how to write your retirement letter, but it can also be helpful to break the letter down into key parts. Make sure you include all of the following when writing your letter:

When formatting your retirement letter, stick to a clean, simple design. Use an easy-to-read font and ensure your message is concise. This document serves as an official notice of your retirement and should reflect this level of professionalism.

Hopefully, when you retire, you’ll be leaving your company on a positive note. After years of employment, you have built quality relationships with coworkers, achieved milestones, and grown both professionally and personally.

However, there are times when retirement feels like your final escape. Perhaps you did not enjoy your time with your company, or maybe you are simply feeling a bit burnt out.

Regardless of your personal feelings about your company, manager, or coworkers, it is always wise to handle your retirement process professionally. The following are all tips that can help ensure that you leave with your head held high:

With your retirement letter typed up and your final date of work set, all that’s left is for you to soak up your last few days of work and get ready for a new chapter of your life.


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