Table of Contents:
Whether you just landed a new job or you are moving across the country, when it’s time to leave your current job, there are a few key rules of etiquette to follow. One important task will be writing and submitting a two weeks’ notice resignation letter.
This letter serves an important purpose — it officially notifies your current employer of your intention to leave and ensures your departure is properly documented.
If you are getting ready to put in your two weeks’ notice, use the following guide to help you author your letter with our easy-to-follow tips and examples.
Before you grab your laptop and start writing your two weeks’ resignation letter, you might wonder if you even need to write one. While formal resignation letters are often associated with a professional job setting, the reality is that no matter what your current job position is, you should write this letter.
Even if your employer isn’t expecting a two weeks’ notice letter, it will put you in a good light as you move on to something new. Additionally, practicing writing this letter even when leaving an entry-level job can help you continue to hone your skills as you move into a new role.
As you write your two weeks’ notice resignation letter, there are a few things you will want to be sure to include and a few things you should leave off. Use the following quick do’s and don’ts to help guide what you write.
You can submit your resignation letter either via email or in paper form. If your company does not have a specific policy, you can simply use your discretion. In today’s digital world, most businesses are accustomed to receiving these letters via email. It is a good practice to send the letter to both your direct manager and your HR department.
As you follow the examples below, be sure to tweak them according to your specific situation. Make sure to double-check the letter for any typos and consider asking a colleague for an extra set of eyes to ensure you have not forgotten anything important.
At the top of the letter, be sure to include the date, company name, and address. If you plan to send by email, add an email subject line, such as “Resignation Notice.”
Attention: [Company Contact]
Dear [Manager’s Name]:
This letter serves as notice of my resignation from my role here at [Company Name]. My resignation is effective [number of weeks or days] from today, with my last day of work on [date].
Thank you for the chance to work at [Company Name]. It has been a pleasure to contribute to the team and to grow both personally and professionally during my time here.
During my last two weeks here, I’ll be happy to assist with my transition by helping to train my replacement. I’ll also be on hand to help complete projects in motion and to ensure continuity of business operations.
I wish you and the entire team all the best.
[Your Name typed]
Subject line: Resignation Notice – [Your Name]
Dear [Manager’s Name]:
This letter is to inform you of my resignation from my position here at [Company Name]. This resignation is effective [number of weeks or days] from today with my final day of work on [date].
Over the past [number of years] here at the organization, I have appreciated all the opportunities you have provided for me. Thank you for the chance to be a part of this team.
As I transition out of my role, I will be happy to help train my replacement. Additionally, I’ll be on hand to help complete projects, pass on items in motion, and ensure continuity in business operations.
I wish you and the team all the best.